How to become a company secretary in Malaysia and what are your duties?

One of the common roles for accounting professionals is being a company secretary. This is a great way for you to expand your skills and in the future, provide such services to multiple companies in the country.

To become a Company Secretary in Malaysia , you must first meet the basic requirements. These include being a Malaysian citizen, being 18 years of age or older, and having attained the Sijil Pelajaran Malaysia (SPM) education level. Once you meet these requirements, the next step is to register with a professional body nominated by the Ministry of Domestic Trade, Professional Consumerism, and Entrepreneurship.

As a Company Secretary, you must have extensive business management knowledge and other important skills, such as filing, data management, and responding to inquiries. You also need to be able to keep accurate and up-to-date records of all company activity and assist in preparing annual returns and financial statements.

As a startup or a business, it is crucial to appoint a Company Secretary to ensure that your company is being run by good corporate governance. The company secretary’s job is to ensure that matters such as registering the company, preparing and holding Annual General Meetings, complying with the Tax Act, and obtaining licenses such as  EPF, SOCSO, and others are handled.

The primary roles and responsibilities of a Company Secretary are:

Advice on company registration:

A company secretary will advise the company on the procedures and paperwork involved in registering the company. This includes ensuring that all the documents are in order and all requirements have been met.

Prepare and hold Annual General Meeting (AGM):

The company secretary will prepare the agenda and other materials for the Annual General Meeting and ensure the meeting is conducted correctly.

Comply with the Tax Act:

The company secretary is responsible for ensuring that the company complies with the Tax Act. This includes filing the company’s tax returns, preparing the company’s accounts and other financial reports, and keeping track of any due taxes.

Obtain licenses:

The company secretary will be responsible for obtaining necessary business licenses and registering for statutory accounts such as EPF, SOCSO, and others.

Prepare meeting agenda:

The company secretary will be responsible for preparing the agenda for the board meetings and ensuring that all the relevant topics are covered.

Record Financial Year End (FYE) of the company:

The company secretary will be responsible for keeping track of the company’s financial year end and ensuring that all the necessary documents are in order.

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Apart from ensuring that the company complies with all legal requirements, the Company Secretary is also responsible for ensuring that the company’s financial statements and other documents are adequately prepared and submitted to the relevant authorities. They must also handle the company’s public relations and represent its interests in court or during negotiations.

At Paul Hype Page Malaysia, they understand that becoming a Company Secretary is a huge responsibility and requires dedication and commitment. They also understand that starting a business can be daunting, and they are here to help. Paul Hype Page Malaysia has a team of experienced professionals who can provide guidance and advice on the legal requirements and processes involved in setting up and running a business in Malaysia.

So, if you’re starting a business in Malaysia and are interested in becoming a Company Secretary, look no further than Paul Hype Page Malaysia. They’re here to ensure that you succeed in your venture and make becoming a Company Secretary as easy and stress-free as possible.