A virtual phone system can free your business from the costly restrictions of a traditional business line. It’s cheaper, easier to maintain, and packed with more features than a traditional option can ever hope to provide.
However, it can be a little difficult to figure out if you’re used to traditional phone systems. Luckily for you, virtual phone systems are about as easy to use as any sort of phone app. If you can use Facebook or WeBull, you can easily make the most of a virtual phone system.
Here’s a quick guide to get you started.
1: Pick a Provider
First and foremost, you’ll need to choose your virtual phone system provider. There are multiple options for you to choose from, but keep in mind that price isn’t everything. Make sure to read a company’s reviews, check out the features their software offers, and learn about their customer service a bit before choosing to commit to one provider over another.
2: Choose Your Package
Most virtual phone system providers will have various packages for you to choose from. Each package will typically be in a certain price range with its own set of advanced features. Some providers will also issue different licenses that allow you to install the system on more or fewer devices.
There are too many types of packages offered by different providers to cover them all here, but make sure you pay attention to the details of each package you find to make sure your needs will be met without costing more than necessary.
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3: Install
Once you’ve purchased a package from your provider, it’s time to install the software. This is made extremely easy, as it’s the same as installing Netflix on all your family’s computers and phones.
To do so, you just navigate to the download page your provider has set up. This will usually be on their website for PC versions, and mobile versions will almost always be on your phone’s main digital store. The download will be free minus your subscription fee.
Click download, and the following step will depend on your chosen system. For PC, you’ll usually have to click a simple setup file and follow the on-screen instructions for a few minutes. Mobile devices will usually automatically install the software once the download is complete.
Finally, just click the thumbnail on your home screen or desktop, and you’ll be ready to get started.
4: Initial Setup
Now that you have the software installed, it’s time to do the initial setup. This is easy, and it works just like the “Preferences” portion of any other app. You just turn features on and off, change access permissions, and set other preferences to match your needs. You can also use this step to customize how specific employees can interact with the virtual phone system.
Most virtual phone systems will utilize one main account that all other users log into with various permissions. This means that all you’ll have to do for your employees’ devices is install the software and log into the main account.
Enjoy High-Quality Communication
Finally, you’re ready to use your virtual phone system. As you can see, setting it up is no different than setting up a streaming app for your family. If you still have trouble, the best virtual phone system providers will have 24/7 customer service ready to provide 1-on-1 guidance.